Every module a scholarly conference needs

One platform, from the first call for papers to published proceedings.

ConferenceOS pairs the peer-review depth of EasyChair, Microsoft CMT and OpenReview with the registration, scheduling and hybrid delivery of a modern event platform — and adds AI assistance and analytics on top. Here is exactly what each module does.

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SubmissionsPeer reviewDecisionsRegistrationProgramProceedings

The feature set

Ten modules that cover the whole conference lifecycle

Each one works on its own, and together they share a single source of truth — so authors, reviewers, chairs and attendees never re-enter the same data twice.

  • Submissions

    A submission portal that adapts to how your community actually writes and collaborates.

    • Abstract and full-paper submission with configurable, track-specific forms
    • Multi-author management with corresponding-author roles and ORCID capture
    • Supplementary materials, datasets and anonymised camera-ready uploads
    • Topic and keyword tagging that feeds reviewer matching downstream
    • Edit windows, versioning and a clear audit trail on every revision

  • Peer review

    The review depth chairs expect from EasyChair, Microsoft CMT or OpenReview — with a modern, auto-saving interface.

    • Single-blind, double-blind and open review, configurable per track
    • Reviewer bidding and TPMS-style suggestions to seed assignments
    • Automatic conflict-of-interest detection by co-authorship, domain and institution
    • Rebuttal phase, threaded discussion and meta-reviews from area chairs
    • Per-reviewer load quotas, structured score sheets and confidence ratings

  • Decisions & notifications

    Turn scores and discussion into outcomes, then notify everyone from one screen.

    • Accept, reject, conditional-accept and shepherding decisions per submission
    • Score thresholds, sorting and bulk actions to triage hundreds of papers
    • Templated, mail-merged decision letters with reviewer comments attached
    • Track-aware notifications and a full delivery log for accountability

  • Registration & payments

    Sell tickets and collect fees in your own currency — no bolt-on event app required.

    • Ticket types, early-bird windows, discount codes and tax-aware invoices
    • Stripe, Razorpay and SSLCommerz so you can charge attendees worldwide
    • Author-registration links tied to accepted papers to enforce inclusion rules
    • QR-code badges and on-site check-in for the registration desk

  • Program builder

    Assemble the schedule once and let every device stay in sync.

    • Sessions, tracks, parallel rooms and keynotes on a drag-friendly grid
    • Clash detection so a speaker or room is never double-booked
    • Personal agendas attendees can build and carry on mobile
    • Public program pages that update the moment you republish

  • Hybrid & virtual delivery

    Run in-person, fully virtual or hybrid editions without stitching tools together.

    • Integrated streaming and virtual session rooms beside the in-person program
    • Live Q&A and audience interaction tied to each session
    • On-demand recordings published to registered attendees after the event
    • Time-zone-aware schedules for a distributed, global audience

  • Proceedings & publication

    Close the loop from accepted paper to a citable, indexed record.

    • Camera-ready collection with copyright and license capture
    • Volume and session structuring with editor and chair metadata
    • DOI-ready exports and structured metadata for indexing services
    • Published, searchable proceedings linked from your conference page

  • Analytics

    See the health of your conference in real time instead of in spreadsheets.

    • Live dashboards for submissions, reviews completed and decisions made
    • Reviewer-progress tracking to spot bottlenecks before deadlines slip
    • Registration and revenue reporting across ticket types and currencies
    • Exportable datasets for steering-committee and funder reporting

  • AI assistance

    Optional, chair-controlled assistance that accelerates the busywork — never the judgement.

    • Reviewer matching that ranks expert reviewers against each submission
    • Plagiarism and text-overlap heuristics to flag papers for human review
    • Abstract clustering to organise tracks and detect emerging themes
    • First-draft decision-letter drafting that chairs review before sending

  • Communications hub

    Keep authors, reviewers and attendees informed from a single outbox.

    • Role-targeted announcements to authors, reviewers, chairs or attendees
    • Reusable email templates with merge fields and scheduled send
    • Automated reminders for bidding, review and camera-ready deadlines
    • A complete delivery log so nothing important goes unaccounted for

How it compares

Where ConferenceOS covers what others don't

Review-only tools are excellent at peer review but stop at the decision. Event apps are great for attendees but have no submission or review pipeline. Only an end-to-end platform spans the whole lifecycle.

  • Abstract & paper submission

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    Yes
    Event apps (Whova)
    No

  • Double-blind peer review, bidding & conflicts

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    Yes
    Event apps (Whova)
    No

  • Rebuttals, meta-reviews & decisions

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    Yes
    Event apps (Whova)
    No

  • Registration, tickets & payments

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    No
    Event apps (Whova)
    Yes

  • Program builder & attendee agenda

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    No
    Event apps (Whova)
    Yes

  • Hybrid & virtual delivery

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    No
    Event apps (Whova)
    Partial

  • Published, citable proceedings

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    Partial
    Event apps (Whova)
    No

  • AI reviewer matching & drafting

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    Partial
    Event apps (Whova)
    No

  • End-to-end: one platform, CFP to proceedings

    ConferenceOS
    Yes
    Review-only tools (EasyChair / CMT)
    No
    Event apps (Whova)
    No

Comparison reflects the typical scope of each product category and is provided in good faith; specific competitor capabilities vary by plan and continue to evolve. EasyChair, Microsoft CMT and Whova are trademarks of their respective owners.

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